Project Coordination

Create a project kickoff meeting agenda for [project]:

Project: [name and description]
Duration: [project timeline]
Team: [roles attending]
Meeting time: [duration available]
Project complexity: [simple to complex]

Agenda items:
- Project overview and objectives
- Success criteria and metrics
- Scope and deliverables
- Roles and responsibilities (RACI)
- Timeline and milestones
- Communication plan
- Risk discussion
- Dependencies identification
- Decision-making process
- Next steps and action items
- Questions and concerns

Include time allocations.

Create a status report for [project]:

Project: [name]
Reporting period: [dates]
Audience: [who receives this]
RAG status: [Red/Amber/Green]
Format: [email, slide, dashboard]

Report sections:
- Executive summary (2-3 sentences)
- Progress vs plan (milestones)
- Accomplishments this period
- Upcoming activities
- Issues and blockers (with severity)
- Risks and mitigation
- Resource status
- Budget/schedule variance
- Decisions needed
- Support required

Keep concise and actionable.

Develop a resource allocation plan for [project/initiative]:

Project: [description]
Timeline: [duration]
Budget: [available resources]
Team available: [people and skills]
Competing priorities: [other demands]
Deliverables: [what needs to be done]

Allocation plan:
- Resource requirements by phase
- Skills needed and gaps
- Allocation percentages by person
- Peak demand periods
- Contingency resources
- External resource needs
- Onboarding/ramp time
- Conflict resolution
- Escalation path
- Tracking mechanism

Create a stakeholder communication plan for [project]:

Project: [name]
Stakeholders: [list with roles/interest]
Project duration: [timeline]
Complexity: [change significance]

For each stakeholder group:
- Communication objectives
- Information needs
- Communication method/channel
- Frequency/timing
- Responsible person
- Feedback mechanism
- Escalation path
- Key messages
- Engagement strategy

Format as matrix/table.

Build a risk register for [project]:

Project: [name and scope]
Timeline: [duration]
Budget: [size]
Complexity: [factors]
Known challenges: [issues]

For each risk (identify 8-12):
- Risk ID and title
- Description
- Category (technical, resource, schedule, etc.)
- Likelihood (1-5)
- Impact (1-5)
- Risk score (L × I)
- Triggers/indicators
- Mitigation strategy
- Contingency plan
- Owner
- Status

Prioritize by risk score.

Facilitate a lessons learned session for [completed project]:

Project: [name]
Duration: [how long it was]
Outcome: [success level]
Team: [participants]
Key challenges: [what was difficult]

Session structure:
- What went well (successes to repeat)
- What didn't go well (problems encountered)
- Root causes of issues
- What would we do differently
- Best practices identified
- Process improvements needed
- Skills/training gaps
- Tool/resource needs
- Key takeaways
- Action items for future projects

Create report format.

Create a project timeline for [project]:

Project: [name and scope]
Start date: [date]
Deadline: [end date]
Major deliverables: [list]
Team: [size and skills]
Dependencies: [internal and external]
Constraints: [limitations]

Develop timeline with:
- Phase breakdown
- Major milestones with dates
- Work breakdown structure (WBS)
- Task dependencies
- Critical path identification
- Duration estimates
- Resource assignments
- Buffer time
- Review points
- Go/no-go decision gates

Format as Gantt chart description.

Map dependencies for [project/initiative]:

Project: [description]
Scope: [what's included]
Team/departments: [who's involved]
Systems: [technical components]
Timeline: [schedule]

Identify and document:
- Internal dependencies (between tasks)
- External dependencies (vendors, other teams)
- Technical dependencies (systems, data)
- Resource dependencies (people, equipment)
- Dependency type (FS, SS, FF, SF)
- Critical vs non-critical
- Risks for each dependency
- Mitigation strategies
- Tracking approach
- Communication plan

Visualize as network diagram.